Time Bound entity facilitates access to a remote resource or a group of resources.

The following functions are available only using role-based access control:

  • Configuring users to access selected resources.
  • Providing required permissions.

The time-bound tickets feature no longer provides time-bound access to the resources.

Remote console access is the key functionality that helps user to access the affected resource from anywhere and resolve the issue in real-time. The user actions on the remote resource are recorded for auditing and learning. You can do remote console access for managed resources by creating Time Bound entity.

Configure time bound settings

  1. Go to Setup > Service Desk > Configuration section > Settings.
  2. (Optional) Select a client. If you do not select a client, the settings apply to all clients in the partner.
  3. Select the Time Bound tab.
  4. From TIME BOUND SETTINGS, configure the Property settings and click Update.

You can customize Time Bound details by creating custom forms in service desk.

Create time bound entities

You can create time-bound requests on Service Desk using the API.

  1. Select Service Desk (drop-down menu), click +.
  2. Select Time Bound.
  3. From New Time Bound, enter the required details.
  4. Click Create.

Supported fields

Field nameDescription
ClientThe resources of the selected client are accessed for Time Bound activity
SubjectTitle or short summary of Time Bound
DescriptionThe information required to describe Time Bound scenario
Requested ByUser who requests Time Bound activity
Assignee GroupUser group that manages Time Bound
Assign toUser who can access remote resources
ResourcesDevices to be accessed remotely
ParticipantsUsers who can work on the remote resource apart from the assignee group
PriorityThe measure of how soon the assignee needs to act on Time Bound
CcUsers to be notified about the Time Bound activity
ArticlesKB articles that refer to similar Time Bound activity in the past or that are related to the activity
ScheduleTime duration for which the resources need to be accessed remotely
PermissionsAccess permission for the selected resources Example:
  • For Windows devices - RDP
  • For Linux devices - SSH

Manage time-bound entities

You can view, edit and close the time-bound request that you have created in Service Desk.

  • You can create a time-bound request that has the same configurations as an existing request by using Save As option. The new time-bound request is created with a unique Request ID.
  • The timer displays the remaining time duration to access the resource.

Edit time-bound entities

You can edit a single time-bound request or edit multiple requests.

  1. On the drop-down menu, click Service Desk.
  2. Click a time-bound ticket.
  3. Click Edit button and edit the required fields.
  4. Select the required status from the options drop-down and click Submit.

To edit multiple time-bound entities:

  1. Select Service Desk (drop-down menu(), click the bulk update button.
  2. Select the number of entities to be edited and click Apply Actions.
  3. From Update Actions, select the required changes.
  4. Click Update.

Close time-bound entities

You can close time-bound entities manually or by configuring Auto-Close policy.

  1. Click a time-bound request you have created.
  2. On the Time Bound details page, select the option Closed from the Save as drop-down options. The request is saved as a closed request.

Auto-close time-bound entities

Configure auto-close policies to close the resolved time-bound requests that are in an inactive state for a certain elapsed time.

  1. Go to Setup > Service Desk > Auto Close Policies.
  2. Select the client and click Auto Close Time Bound.
  3. From EDIT AUTO CLOSE POLICY, enter:
    • Name: Name of the Auto-Close policy
    • Resolved Tickets Above: The inactive period of a resolved time-bound beyond which the entity needs to be closed
  4. Click Submit.
Autoclose Time Bound Policy

View time-bound entities

When you click the time-bound request you have created, the Time Bound details page provides the following attributes:

ConversationsComments added by assignee or creator that are viewed by all users of assignee group
Activity LogUser activities on time-bound
ResourcesResources to be accessed
NotesUseful information or hint that helps in the execution of time-bound. Viewed by all users of assignee group.
To DoInformation recorded for self-reference
  • The support website URL of the ITSM ticket is now provided as a hyperlink instead of plain text in the Properties section. You can provide a hyperlink in any of the fields that are under the Properties section.

  • Users can access the third party tickets (for example, ServiceNow) using the hyperlink provided in the External Ticket Info under the Properties section.

  • Note: To get the clickable link, you need to provide the External Entity URL information under the Outbound integration Response field.
Attach Incident to SR

Status FlowThe workflow representation that shows the status changes of time-bound
ArticlesKB articles attached
Integration LogThe inbound and outbound third-party communication details.
Time Bound Settings